General EXPO Information

The EXPO Info

Exhibit Hours*

Friday, July 19, 2024
8:00 AM - 5:00 PM Exhibit Hall Set Up ( McCormick Place Lakeside Center, Level 3, Hall D1)  
12:00 PM - 5:00 PM Registration Open (Lakeside Center Entryway)

Saturday, July 20, 2024
8:00 AM - 5:30 PM Exhibit Hall Set Up
8:00 PM - 6:00 PM Registration Open

Sunday, July 21, 2024
6:30 AM - 5:30 PM Registration Open
11:30 AM - 2:15 PM The EXPO Open - Lunch served in The EXPO 
5:15 PM - 6:45 PM Happy Hour in The EXPO

Monday, July 22, 2024
7:00 AM - 4:00 PM Registration Open
11:30 AM- 2:15 PM- Lunch served in The EXPO
2:15 PM - 8:00 PM Exhibit Hall tear down

As a reminder, booth tear-down is not permitted before the hall closes on Monday July 22 at 2:15 p.m. Please plan your air travel accordingly.

*Times are subject to change
Please check back regularly for updates.

Set-up

Any exhibitors with an outstanding will not be allowed to setup on the show floor.
 
Exhibitors need to arrange to have their booths completely set during posted set-up hours. If exhibitors or exhibitor appointed contractors (EACs) are on the show floor by 5:00 PM on Saturday, July 20 , they will be allowed to stay in the hall until they have completed their set-up.

Exhibitors will be allowed into the hall two hours prior to opening of exhibits for final touch-up and testing of equipment. No exhibit installation will be permitted on Sunday, July 21.  Any requests for exceptions to this due to emergency circumstances must be approved in writing by show management in advance. Please send these requests to exhibits@nacubo.org. 

Exhibit Package
The Exhibit Package includes a 10' x 10' pipe and drape booth, one (1) complimentary full registration, three (3) expo only badges per each booth purchased, an ID sign, 24-hour security, complimentary WiFi,  listing on the annual meeting web site, listing in the annual meeting mobile app, participation in the mobile app game - QR Quest, and a list of pre and post meeting registered attendees in Excel format.  

The EXPO is NOT carpeted and all booths must be carpeted. Furniture and carpet can be either supplied by the exhibitor or ordered from the service contractor. 

Booth Fees:  Per 10x10 exhibit booth

Name Badges

Each exhibitor is entitled to one (1) complimentary full registration and three (3) Expo only badges per each 10x10 booth purchased.  Name badges must be worn at all times.  Under no circumstance will an exhibitor be allowed to enter The EXPO without an exhibitor badge.

Exhibitor Expo Only Passes: These passes allow the badge holder access to The EXPO during set up and show hours. Once you have reached your complimentary allotment, additional Expo Only passes can be purchased for the following rate. 

Exhibitor Full Registration Passes: These registrations allow the badge holder access to all areas of the annual meeting, the opening reception as well as The Expo throughout the conference. This does not include those events for which participants must purchase tickets. Once you have reached your complimentary allotment, additional Exhibitor Full Registration passes can be purchased for the following rates.

Not a member?
Contact NACUBO member services at (202) 861-2560 or membership@nacubo.org for information on how to become a member before you apply for exhibit space. Save money and access a year's worth of member benefits by joining today!  Exhibitor fees are contingent upon membership status at the time of application.

Payment
A 50% non-refundable deposit must accompany the online Application/Contract. In no case will a booth be assigned without the deposit. The remaining amount will be due 90 days prior to the start of the 2024 Annual Meeting or no later than April 22, 2024.

Make checks payable to: NACUBO 2024 Annual Meeting 
NACUBO accepts credit card payments (Visa, MasterCard, and Amex) and ACH payments.

Decorator Services
NACUBO has selected GES Global Experience Specialists as the official service contractor. Drayage, furniture, lighting, floral services, labor to set up and tear down, and other special requirements must be arranged through the service contractor.

Service contractor information and order form are available in the Exhibitor Service Center. 

There has been an increase in spam communications from fraudulent vendors claiming to work for NACUBO and offer hotel/travel rates and attendee lists. If you receive any communications regarding hotel, travel, or attendee lists from any company other than NACUBO, it is not a trusted NACUBO vendor and should be disregarded. 

Confirmation Letter
Upon acceptance of your Application/Contract and payment, exhibiting companies will receive a confirmation letter, via e-mail, with their booth assignment. All other confirmation material, including the decorator service kit will be accessible through a password protected website, Exhibitor and Sponosor Service Center (ESC). The ESC is designed to provide you with all the information you need to check your booth location, review your account status, pay your outstanding booth balance, update your company profile, etc. If you are hosting a prize drawing in your booth, don't forget to enter it on the In-Booth Raffle Prize Drawing boards at the front of the hall. This alerts attendees that you are giving away a great prize and to visit your booth to enter. We ask that your trinket be limited to $20 per item and your raffle item be limited to no more than $500. Take time to review exhibitor information provided there.

Cancellation
Cancellation of exhibit space must be made in writing to NACUBO via email to Exhibits@nacubo.org. Telephone cancellations will not be accepted.

Please note: 50% of the total booth fee is non-refundable. The remainder of the total booth fee will be refunded if the cancellation request is postmarked or emailed on or before 90 days prior to the start of the Annual Meeting or April 22, 2024.  After April 22, 2024, all fees are forfeited and no refunds will be made for any cancellation request postmarked or emailed after April 22, 2024. The NACUBO Exhibits Manager will confirm receipt of all written cancellation notices. NACUBO will only honor those cancellation requests whose receipt has been confirmed.

Insurance
Exhibitors are required to obtain insurance for:
$1 million commercial general liability, with products and completed operations liability in the same amount. NACUBO and the NACUBO 2024 Annual Meeting shall be listed as additional insured and aggregate limits shall also be $1 million.

Questions?
For information and inquiries regarding exhibiting, please contact:
Lorna Etienne, Manager Business Development and Exhibits, NACUBO
Exhibits@nacubo.org